Application to The Nevada Registry is completed through an online application process via the Online Portal.
Initial Application
Individuals may initially apply to The Nevada Registry by submitting an online Membership Application. Individuals working in licensed childcare programs are granted access to the online application once their name has been submitted to The Nevada Registry via their Director’s Employee List. Individuals who do not work in licensed programs may request an application on their own behalf via the ‘Membership Application Request’ page of The Nevada Registry website. All sections of the online application must be completed, and the Membership Agreement must be digitally accepted to be considered complete. Applications and renewal forms will not be accepted if they are faxed, emailed, mailed or brought to our office.
Upon receipt of an application request, a system check is performed to find data matches (email address, date of birth, first name, last name) to determine whether the individual already possesses an account. If a match is NOT found, an account is created, and the individual is granted access to the online application via their Online Portal account. The next available Registry ID number is automatically assigned by the system upon account creation. Once assigned, this number remains with the member regardless of membership status and will not be reused for any other member. All initial applications are uploaded and saved in the database regardless of whether the application is complete or incomplete upon submission.
Annual Renewal
Membership renewal with The Nevada Registry is completed annually in conjunction with the expiration date listed on an individual’s Certificate of Achievement/Participation. Renewal reminders are sent via email approximately four to six weeks prior to an individual’s certificate expiration date with a reminder to renew, again two weeks prior to the expiration date, and a third and final time on the date that the certificate/membership expires. There is no fee to renew on time. However, if a membership lapses more than 30 days past the expiration date listed on the membership certificate, a $25 reinstatement fee is assigned.
To retain an accurate membership count and to assist members in maintaining compliance with Child Care Licensing regulations regarding mandatory participation, a manual expiration process is generated each business day. Through this process, members with expired certificates are placed in ‘Inactive’ status and will remain in that status until a complete renewal form is submitted. An email is then automatically generated and sent to members with email addresses on file notifying them their membership has lapsed.
A member’s application status can also be manually changed to ‘Inactive’ upon request by the member and/or because of another form of notification (e.g., notification from family member that member is deceased). The reason for all ‘Inactive’ statuses is recorded in the database and in the form of an electronic Staff Memo in the member’s account.
The renewal form is available within each member’s Online Portal account. As with the initial application, all sections of the online renewal form must be completed, and the Membership Agreement must be digitally accepted to be considered complete. Faxed, emailed or mailed renewal forms are not accepted. While it is not required, members are encouraged to upload documentation of any newly acquired training certificates of completion not automatically added to their account via the attendance tracking feature/data import, college transcripts showing completion of additional ECE courses/completion of a degree since the time of their last application or renewal.
Members are asked to retain and submit newly obtained educational records and certificates for any completed professional development and training not automatically added to their account via the attendance tracking feature/data import upon their annual renewal. The exception to this is if the completion of additional college courses and/or the completion of a degree will change an individual’s Career Ladder level. In this case, members are encouraged to submit transcripts for their level to be re-evaluated prior to their annual renewal date. Miscellaneous documentation (training certificates, transcripts, etc.) received from members in between renewal dates that will not affect their Career Ladder are accepted and entered into their account upon receipt, but the member’s account will not be reprocessed until their annual renewal.
In addition to updates received in conjunction with the annual renewal process, The Nevada Registry accepts updates from members at any time regarding contact information, employment changes, etc. Updates to personal contact and employment information outside the renewal eligibility window must be submitted electronically from within a member’s Online Portal. Requests for Career Ladder Level re-evaluations are currently required via the Request for Career Ladder Level Re-Evaluation Form.