Reviewed/Updated June 2025
Trainers in the Generalist, Out of State and Corporate trainer categories*+ are required to renew their trainer status annually to continue to provide Registry-approved training sessions in the next twelve-month qualification period. This page outlines the renewal criteria in two specific areas: the delivery of training and the completion of continuing education.
Qualification Period
An individual’s trainer approval status is valid for a period of twelve months from the date their trainer renewal application is approved. This becomes their unique “qualification period” with the last day of the twelve-month period becoming their unique trainer expiration date. For example, if the individual’s renewal application is approved on March 6, 2025, their trainer expiration date will be twelve months later making their qualification period March 6, 2025 – March 6, 2026, and their trainer expiration date March 6, 2026.
Annual Trainer Renewal Requirements
To renew, individuals must complete a trainer renewal application, accept the terms and conditions set forth in the Trainer Agreement and meet specific requirements related to the delivery of training and continuing education**.
Requirement 1: Delivery of Training
Each trainer must deliver a minimum of four (4) Registry-approved training sessions within each qualification period.
Purpose
The purpose of this requirement is to:
- Support the professional growth of trainers by requiring active engagement with the Early Care and Education (ECE) community allowing them practice and further develop their skills as adult educators;
- Increase accountability among trainers by conducting training with professionals outside of their sphere of comfort, and;
- Increase accessibility of training by ensuring a baseline number of Registry-approved training sessions throughout the state, throughout the year.
Guidelines
Though recommended to help increase professional development opportunities within the ECE community, training sessions are not required to be open to the public.
Requirement 2: Continuing Education
Each trainer must complete fifteen (15) hours of continuing education training/professional development and/or college coursework related to their approved training topics/expertise within each qualification period.
Definition
Continuing education is an all-encompassing term describing additional formal learning activities that generally describe the process of refreshing knowledge, skills and current practices through instructional programs that bring participants up to date in a particular area of knowledge or skills. Continuing education is also designed to help individuals gain new knowledge to support and improve their training delivery practice.
Purpose
Aligning with NAEYC Standards for Early Childhood Professional Preparation, the purpose of this requirement is to:
- Support the professional growth of trainers through the completion of ongoing training. (Aligns with NAEYC Standard 6a: Identifying and involving oneself with the early childhood field.)
- Ensure trainers continue to strengthen their practice throughout their career by updating their knowledge on a continuous basis. (Aligns with NAEYC Standard 6c: Engaging in continuous, collaborative learning to inform practice; using technology effectively with young children, with peers, and as a professional resource.)
- Encourage trainers to engage in continuous professional learning and apply that learning to improve outcomes for children and the adults who teach and care for them. (Aligns with NAEYC Standard 6c: Engaging in continuous, collaborative learning to inform practice; using technology effectively with young children, with peers, and as a professional resource; and NAEYC Standard 6d: Integrating knowledgeable, reflective, and critical perspectives on early education.)
- Encourage trainers to expand their knowledge and skills to implement the best educational and training delivery practices. (Aligns with NAEYC Standard 6d: Integrating knowledgeable, reflective, and critical perspectives on early education.)
Guidelines
- Continuing education hours must be completed by the trainer’s unique trainer expiration date and uploaded via the ‘Trainer Renewal Eligibility Status’ tab of their trainer account for review by The Nevada Registry.
- Continuing education hours must be related to a trainer’s approved training topics/expertise. ECE Trainers must complete training relevant to Early Childhood-related content (birth to age eight). Topic Trainers must complete training specific to the topic(s) for which they are approved by The Nevada Registry to deliver. Uploaded training documentation that does not include a completion date, the number of hours earned, is not related to the individual’s trainer type and/or is completed outside the trainer’s current qualification period will not be accepted/applied to the total hours completed.
- The hours required to maintain professional licensure can be used to satisfy the continuing education requirement when aligned with approved topics.
- Hours taken to satisfy the continuing education requirements for trainer renewal with The Nevada Registry may be applied to the annual training requirements of Child Care Licensing (if applicable) when those hours are Registry-approved. Hours taken in excess of the required 15 hours will not be carried over to the next qualification period.
Trainer Renewal Eligibility
Trainers in the Generalist, Out of State and Corporate trainer categories who have fully met the trainer renewal requirements by their unique trainer expiration date are eligible to initiate the trainer renewal process for the next qualification period on the day following the end of their current qualification period (or any day after). Trainers fully meeting the trainer renewal requirements early will be eligible to renew their trainer approval status up to 45 days prior to their trainer expiration date. In either case, the trainer renewal application will be available within the trainer’s Online Portal when, and only if, they are eligible to renew.
Trainers who DO NOT fully meet the annual trainer renewal requirements by their unique trainer expiration date will not be eligible to renew their trainer approval status for a period of one year***. Trainers not meeting the requirements for a second time will not be eligible to reinstate their trainer approval status.
Trainer Renewal Application Period
Trainer Renewal Applications are accepted year-round (in accordance with each trainer’s unique trainer expiration date).
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*Individuals in the Conference, Sponsored, Organizational Representative and Compliance categories are not required to meet annual renewal requirements.
+For more information about trainer categories, refer to the trainer criteria resources pages located on the ‘Trainer Resources’ page.
**Additional annual renewal requirements may be added at the discretion of The Nevada Registry and an Ad Hoc Committee of the former Training Approval System (TAS) Advisory Workgroup. Trainers must meet all renewal criteria in place at the time of trainer renewal.
***Trainers failing to meet the annual trainer renewal requirements by their unique trainer expiration date have the option to pay a $250 reinstatement fee to waive the twelve-month waiting period.
i The American Heritage Dictionary of the English Language. Houghton Mifflin, 2016.
This document may undergo periodic review and revision.