Reviewed/Updated October 2026
Trainers in the Generalist, Out of State, and Corporate trainer categories*+ are required to renew their trainer approval status annually to remain eligible to provide Registry-approved training sessions. Renewal requires trainers to meet specific requirements related to training delivery and continuing education within each twelve-month qualification period.
Qualification Period
A trainer’s approval status is valid for twelve months from the date their trainer renewal application is approved. This twelve-month period is their qualification period, and the final day of that period is their trainer expiration date.
Example: If a trainer’s renewal application is approved on March 6, 2026, their qualification period runs from March 6, 2026, through March 6, 2027, and their trainer expiration date is March 6, 2027.
Annual Trainer Renewal Requirements
To renew their trainer approval status, individuals must:
- Complete a trainer renewal application.
- Accept the terms and conditions outlined in the Trainer Agreement.
- Meet the requirements for training delivery and continuing education described below.**
Requirement 1: Delivery of Training
Each trainer must deliver a minimum of four (4) Registry-approved training sessions within each qualification period.
Purpose
This requirement is intended to:
- Support trainers’ professional growth by encouraging active engagement with the Early Childhood Education and Care (ECEC) community and providing opportunities to practice and strengthen their adult education skills.
- Promote trainer accountability through ongoing engagement in training delivery.
- Increase access to professional development by ensuring a baseline number of Registry-approved training sessions are offered throughout the state each year.
Guidelines
Training sessions are not required to be open to the public, although doing so is encouraged to expand professional development opportunities for the ECEC community.
Requirement 2: Continuing Education
Trainers must complete fifteen (15) hours of continuing education during each qualification period. Eligible activities may include training, professional development, and/or college coursework related to the trainer’s approved training topics.
Definition
Continuing education refers to formal learning activities that refresh existing knowledge and skills, strengthen current practices, and introduce new information. These activities help trainers stay current in their areas of knowledge and continually improve their training delivery practices.
Purpose
Consistent with the NAEYC Standards for Early Childhood Professional Preparation, this requirement is intended to:
- Support trainers’ ongoing professional growth and engagement in the early childhood field (NAEYC Standard 6a).
- Encourage continuous, collaborative learning to inform and strengthen professional practice (NAEYC Standard 6c).
- Promote the application of new knowledge and reflective practice to improve outcomes for children and the adults who teach and care for them (NAEYC Standards 6c and 6d).
- Strengthen trainers’ knowledge and skills to support effective educational practices and training delivery (NAEYC Standard 6d).
Guidelines
- Completion deadline and submission: All continuing education hours must be completed within the trainer’s current qualification period, no later than their trainer expiration date. Documentation must be uploaded through the Trainer Renewal Eligibility Status tab in the trainer’s account for review by The Nevada Registry.
- Relevance to approved topics: Continuing education must relate to the trainer’s approved training topics. ECEC Trainers must complete learning activities relevant to early childhood content (birth through age eight). Topic Trainers must complete learning activities specific to the topic(s) for which they are approved by The Nevada Registry.
- Required documentation: Submitted documentation must include the completion date and number of hours earned. Activities that are unrelated to the trainer’s approved topics, fall outside the current qualification period, or lack the required documentation will not be accepted toward the fifteen-hour requirement.
- Professional licensure: Continuing education hours completed to maintain a professional license may count toward trainer renewal when they align with the trainer’s approved training topics.
- Child Care Licensing training requirements: Continuing education hours completed for trainer renewal may also count toward annual Child Care Licensing training requirements, when applicable, if the hours are Registry-approved.
- No carryover: Hours completed in excess of the fifteen-hour requirement will not carry over to the next qualification period.
Trainer Renewal Eligibility
Trainers in the Generalist, Out of State, and Corporate categories must meet all annual renewal requirements to remain eligible for renewal.
Early renewal: Trainers who meet all renewal requirements before their trainer expiration date may renew their approval status up to 45 days before their expiration date.
Standard renewal: Trainers who meet all renewal requirements by their expiration date may initiate trainer renewal beginning the day after their current qualification period ends.
In either case, the trainer renewal application will become available in the trainer’s Online Portal only when the trainer is eligible to renew.
Failure to meet renewal requirements: Trainers who do not meet all renewal requirements by their trainer expiration date will be ineligible to renew their trainer approval status for one year.*** Trainers who fail to meet the requirements a second time will not be eligible to reinstate their trainer approval status.
Trainer Renewal Application Period
Trainer renewal applications are accepted year-round, in accordance with each trainer’s individual qualification period and trainer expiration date.
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*Individuals in the Conference, Sponsored, Organizational Representative and Compliance categories are not required to meet annual renewal requirements.
+For more information about trainer categories, refer to the trainer criteria resources pages located on the ‘Trainer Resources’ page.
**Additional annual renewal requirements may be added at the discretion of The Nevada Registry and an Ad Hoc Committee of the former Training Approval System (TAS) Advisory Workgroup. Trainers must meet all renewal criteria in place at the time of trainer renewal.
***Trainers failing to meet the annual trainer renewal requirements by their unique trainer expiration date have the option to pay a $250 reinstatement fee to waive the twelve-month waiting period.
i The American Heritage Dictionary of the English Language. Houghton Mifflin, 2016.
This document may undergo periodic review and revision.